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Executive Administrative Assistant - Hybrid

Allentown, PA 18101

Posted: 03/17/2025 Employment Type: Temp Industry: Admin/Clerical Job Number: 1206203

Job Description


Executive Administrative Assistant (Hybrid – Allentown, PA)

Are you an organized, detail-oriented professional with a talent for managing executive-level support? Do you thrive in a fast-paced environment where confidentiality, diplomacy, and efficiency are key? If so, we want you to join our team! Our client is a large utility company Allentown and they are seeking an Executive Administrative Assistant to support its executive team.

About the Role

In this role, you will perform advanced, diversified, and confidential administrative duties to support our executive leadership. You will be a key player in ensuring seamless workflow, managing communication, and handling essential administrative functions. This hybrid position requires both remote work (Monday & Friday) and in-office presence (Tuesday–Thursday or as needed).

Key Responsibilities

  • Provide high-level administrative support with integrity, professionalism, and confidentiality.

  • Act as a liaison between executives, managers, and internal teams, ensuring smooth communication and follow-ups.

  • Manage workflow by prioritizing correspondence, emails, and verbal requests.

  • Prepare reports, presentations, meeting agendas, and minutes using MS Word, Excel, and PowerPoint.

  • Handle executive scheduling, travel arrangements, expense reporting, and contract processing.

  • Assist in organizing meetings, supporting visitors, and managing office logistics.

  • Collaborate with other administrative professionals to ensure efficiency and consistency.

  • Serve as a backup for other executive support as needed.

  • Perform additional duties, including onboarding new hires and coordinating delegations of authority.

What We’re Looking For

  • Education & Experience:

    • High School Diploma + 5 years of relevant experience OR

    • Associate’s Degree + 3-5 years of experience

  • Skills & Qualifications:

    • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and ability to facilitate Zoom/Teams meetings.

    • Strong organizational skills with the ability to prioritize and adapt to changing priorities.

    • Exceptional verbal and written communication skills.

    • Ability to handle confidential information with discretion.

    • Professionalism, tact, and the ability to stay composed under pressure.

    • Self-motivated with the ability to work independently and in a team.

    • Experience supporting executive leadership is preferred.

Why Join Us?

  • Hybrid Work Environment – Enjoy a mix of remote and in-office flexibility.

  • Professional Growth – Gain experience working closely with executive leadership.

  • Dynamic Team – Be part of a collaborative and supportive workplace.

 

 

If you are a proactive, highly organized professional who enjoys supporting leadership in a dynamic environment, we’d love to hear from you!

Location: Hybrid (Allentown, PA)

Salary: Based on experience

 

Email resumes to LHADLEY@HTSS-INC.COM or apply online on the HTSS website!
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About Allentown, PA

Discover exciting job opportunities in the vibrant area around Allentown, Pennsylvania! Nestled in the Lehigh Valley, this thriving region blends rich history with modern opportunities, making it a prime location for career growth. With iconic landmarks like the PPL Center and the Allentown Art Museum, delicious cuisine ranging from classic Pennsylvania Dutch fare to trendy eateries, and a bustling arts scene featuring venues like the Civic Theatre and the Baum School of Art, Allentown offers a unique backdrop for your professional journey. Explore job listings in this charming area and embark on a fulfilling career surrounded by unforgettable experiences. Start your next adventure today!
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CEO Letter

As a staffing and recruitment professional for over 30 years, I have seen many changes in the industry. Over that time, I ve witnessed a transformation in the way organizations view staffing services. Today, we see more and more companies using staffing services as a strategic tool, rather than just for temporary fill-ins.

At HTSS, Inc., our focus is on helping companies create proactive workforce plans. Our goal is to help our clients use staffing strategically to increase capacity, overcome hiring freezes, access specialized talent, better manage increased workloads, and enhance overall productivity.

For our candidates, we help to uncover truly rewarding job opportunities jobs that are a match to each candidate s skills, and jobs that offer key experience and growth potential.

We look forward to strengthening our relationships with our current clients and candidates, as well as forming new and exciting partnerships in the future.

Sincerely,

Pat Howells
President
HTSS, Inc.